16Mar 2015

Office 365 is a hosted collaboration and productivity suite. Hosted meaning, everything you need is online and accessible from virtually anywhere because it’s not installed locally on your computer. And then there’s collaboration and productivity, meaning you get anywhere access to your emails, your contacts, your calendar, and web based versions of the Office suite apps like Word, Excel, PowerPoint, Outlook, and OneNote.

 What is Office 365? How is it different from Microsoft Office?

 “Office 365″ refers to subscription plans that include access to Office applications plus other productivity services that are enabled over the Internet (cloud services), such as Lync web conferencing and Exchange Online hosted email for business, and additional online storage with OneDrive and Skype world minutes for home.

 Many Office 365 plans also include the desktop version of the latest Office applications, which users can install across multiple computers and devices. The Office 365 plans that are online-only are a great choice for certain business needs, and they are compatible with desktop versions of the latest version of Office, Office 2010, Office 2007 (with slightly limited functionality), Office 2011 for Mac, and Office 2008 for Mac.

 All Office 365 plans are paid for on a subscription basis, monthly or annually.

 “Microsoft Office” is the name we still use for our familiar productivity software. Office suites have traditionally included applications such as Word, Excel, PowerPoint, and Outlook. All the new Office suites (for example, Office Standard 2013) include the latest versions of these applications. These suites can be installed on only one PC and do not come with any cloud-based services included in Office 365.

 Will Office 365 work with my copy of Office?

 Office 365 works best with the latest version of Office, Office 2010, and Office 2011 for Mac. Office 365 works with slightly limited functionality with Office 2007. If you have an earlier edition of Office, you will need to update to a newer version of Office in order to use Office 365; or you can subscribe to one of the many Office 365 plans that include the latest version of Office. In addition to getting the latest version of Office as part of your subscription, you will also get automatic updates, so your Office will always be up to date.

 Is Internet access required for Office 365?

 Internet access is required to install and activate all Office 365 plans and to manage your subscription account. Internet connectivity is also required to access Office 365 cloud productivity services, including email, conferencing, IT management, and other services.

Many Office 365 plans also include the desktop version of Office, for example, Office 365 Business Premium and Office 365 Enterprise E3. One of the benefits of having the desktop version of Office applications is that you can work offline and have the confidence that the next time you connect to the Internet all your work will automatically sync, so you never have to worry about your documents being up to date. Your desktop version of Office is also automatically kept up to date and upgraded when you connect to the Internet, so you always have the latest tools to help you work.

What is the cloud?

 “The cloud” is a friendly way of describing web-based computing services that are hosted outside of your organization. When you use cloud-based services, your IT infrastructure resides off your property (off-premises), and is maintained by a third party (hosted), instead of residing on a server at your home or business (on-premises) that you maintain. With Office 365, for example, information storage, computation, and software are located and managed remotely on servers owned by Microsoft. Many services you use every day are a part of the cloud—everything from web-based email to mobile banking and online photo storage. Because this infrastructure is located online or “in the cloud,” you can access it virtually anywhere, from a PC, tablet, smartphone, or other device with an Internet connection.

 How many users does Office 365 support?

 Office 365 is highly scalable and can support everything from a one-person business to companies with tens of thousands of users:

  • Office 365 Business plans are best for companies with one to 300 users.
  • Office 365 Enterprise plans fit organizations ranging in size from a single employee to 50,000-plus users.

What mobile apps are available for Office?

 Office provides the following apps:

  • Office for Android™: View, create and edit documents with touch-friendly Word, Excel and PowerPoint apps. You can count on Office for Android to keep your content and formatting intact so the document looks great when you’re back on your PC or Mac. In Word, add comments or track changes while you work together with others. Review and update Excel spreadsheets and easily add formulas or charts. Make changes to PowerPoint presentations and project them wirelessly on a big screen.You can view documents for free with Office for Android. Editing and creating documents requires an eligible Office 365 subscription: Office 365 Home, Office 365 Personal, Office 365 University, Office 365 Business, Office 365 Business Premium, Office 365 Enterprise E3 and E4, Office 365 Enterprise E3 and E4 (Government Pricing), Office 365 Government E3 and E4, Office 365 Education E3 and E4 for Students, Office 365 Education E3 and E4 for Faculty, and Office 365 ProPlus.
  • Office for iPad®: View, create and edit documents with touch-friendly Word, Excel and PowerPoint apps. You can count on Office for iPad to keep your content and formatting intact so the document looks great when you’re back on your PC or Mac. In Word, add comments or track changes while you work together with others. Review and update Excel spreadsheets and easily add formulas or charts. Make changes to PowerPoint presentations and project them wirelessly on a big screen.
    You can view documents for free with Office for iPad. Editing and creating documents requires an eligible Office 365 subscription: Office 365 Home, Office 365 Personal, Office 365 University, Office 365 Business, Office 365 Business Premium, Office 365 Enterprise E3 and E4, Office 365 Enterprise E3 and E4 (Government Pricing), Office 365 Government E3 and E4, Office 365 Education E3 and E4 for Students, Office 365 Education E3 and E4 for Faculty, and Office 365 ProPlus.
  • Office Mobile:Office Mobile is preinstalled on Windows Phone 8 and is available for select models of iPhone® and Android phones. Office Mobile offers great Office content viewing and on-the-go content editing capabilities. And you can count on Office Mobile to keep your content and formatting intact so the document still looks great when you’re back on your PC or Mac. Office Mobile for iPhone and Android phones can be used for free for non-commercial use, simply download the app from the store on your phone.In order to edit or create documents or to access documents stored in SharePoint and OneDrive for Business on premises, you must have a qualifying Office 365 plan: Office 365 Business Premium, Office 365 Enterprise, Office 365 Enterprise E3 and E4 (Government Pricing), Office 365 Government E3 and E4, Office 365 Education E3 and E4 for Students, Office 365 Education E3 and E4 for Faculty, Office 365 ProPlus, and Office 365 University.
  • Outlook Mobile:Windows Phone 8 includes a pre-installed version of Outlook that you can use to access your Outlook.com, Office 365, or Exchange email.
  • OneNote:You can use the mobile OneNote app to access your notes while on the go. This app is available on Windows Phone 8, iPhone, iPad, and Android phones.
  • OWA (Online Web App):If you have an Office 365 subscription that includes Exchange Online, you can use the OWA app to sort, scan, and respond to email, and stay on top of your schedule. This app is available on iPhone and iPad.
  • Lync Mobile:If your organization uses the newest version of Lync, you can use the mobile Lync app to stay connected while on your mobile device. This app is available on Windows Phone 8, iPhone, iPad, and Android phones.
  • SharePoint Newsfeed: If your organization uses the newest version of SharePoint, you can use the SharePoint Newsfeed app to access your newsfeed from your mobile device. This app is available on Windows Phone 8, iPhone, and iPad.
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Training and Business Unit Developer NETWORK CONFIGURATIONS
02Mar 2015
  • Many Books:

It provides you with free ebooks for your eBook Reader, iPod or PDA. You can browse for any ebook through the most recommendations or recent reviews from visitors or you can even search and download free books in categories like scientific, engineering, programming, which you may feel interesting. There are 23,568sss eBooks available in it and they’re all free.

Go to : www.Manybooks.com

  • Online Free ebook:

It provides various links to various ebooks (pdf format) spanning in 9 categories which are used fors daily purposes, they are: Business Ebooks, Gadget Ebooks, Engineering Ebooks, Automotive Ebooks, Health & Medical Ebooks , Hobbies Ebooks, Hardware Ebooks, Sport & Martial Art Ebooks, Programming & Technology Ebooks. It is especially designed to add all this stuffs in your Pocket PC, EPOC, Windows CE, Symbian or other handheld device.

Go to www.onlinefreeebooks.net

  • Free-eBooks:

It is an online store for free ebook authors, ebook resources, ebook downloads. Besides of it you can also download free magazines from it. Each ebook has its own short review in the description. You can also submit your own ebook, you just need to become a member of the Free-EBooks.Net to access their library. You can Register it for free.

Go to: www.free-ebooks.net

  • KnowFree:

It is a free website for ebook where users are able to exchange e-books for free and it also gives video training and other materials for educational purposes and also includes self-practice. It consists of thousands of documents like literature, lists, maps, databases, technical references, etc.

 Some more Free Websites to Download E-books :

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Training and Business Unit Developer NETWORK CONFIGURATIONS
16Feb 2015
  • Ctrl + Shift + C (Copies the formatting of selected text)

This is very useful when you only want to copy the formatting of the text only and not the text itself. Use ‘Ctrl + Shift + V’ on a selected text to apply the formatting you just copied.

  • F4 (Repeats your most recent command)

Word remembers the last action you performed and pressing this shortcut will repeat that action. This is very handy when you have to apply some action repeatedly.

  • Ctrl + F6 (Cycles through all open Word documents)

When you have multiple word documents open (pretty much all the time in my case) this shortcut allows you to cycle through them. Use ‘Ctrl + Shift + F6′ to cycle back.

  • Alt + Shift + Left/Right arrow key (Creates headings)

Hold the  Alt+Shift  keys down and press the Left or Right arrow on the keyboard – Left arrow to create a main Heading or Right arrow to create a subheading. Alternatively, use ‘Ctrl+Alt+1′ to create a Heading 1, ‘Ctrl+Alt+2′ to create a Heading 2.

  • Double click and Triple Click (Select word or paragraph)

Double-click on a word to select it, triple-click to select the paragraph. Ctrl+Click to select a sentence.

  • Alt + drag the mouse vertically (Make a vertical text selection)

Really useful when you want to select some texts/words vertically

  • Ctrl + 0 (Applies or removes 12 points of space above the current paragraph)

If you want to improve readability by adding some space above a line then this shortcut should do it.

  • Shift + Left/Right Arrow keys (Selects text character by character)

When you have selected some text using your mouse and you missed a few characters, this shortcut can save you without having to deselect and re-select again.

  • Ctrl + drag (Copies the selected text or object)

This shortcut allows you to copy a picture for example and drop it exactly where you want it easily.

  • Ctrl + F (Opens the Find tab)

Use this shortcut to open the find tab when you want to search of a text in word. Use ‘Ctrl + H’ if you want to use find and replace.

  • Few shortcuts for quick text formatting

Ctrl+B to make bold,  Ctrl+I to make italic, or  Ctrl+U to underline. Use  Ctrl+L to left-justify text,  Ctrl+E to center it,  Ctrl+J  to justify it, and  Ctrl+R to right-justify it.

  • Shift + F5 (Returns to the last edit point)

Very useful when you have to copy some text from other parts of the document and you want to return to where you were in order to paste it.

  • Shift + F3 (Changes the case of any selected text)

This word shortcut is very useful when you want to toggles through the capitalization options. If you have a few lines of text in all uppercase and you want it to be in lowercase then this shortcut should make your life heaps easier.

  • Ctrl + Enter (Inserts automatic page break)

It’s amazing how many people use manual page break (Press enter key repeatedly to bring some chapter/line to the next page)! Manual page break is a maintenance nightmare cause as soon as you enter a line in the document you will have to manually fix all the other pages again. Use page break and make your word editing life easier.

  • Ctrl + Shift + N (Applies the Normal style)

This removes the formatting of the selected text. Very handy when copying stuff from the web which has different formatting applied to the text than your document. This shortcut will remove all those formatting and make it consistent with the formatting of your document.

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Training and Business Unit Developer NETWORK CONFIGURATIONS
07Jan 2015

Common password mistakes:

Many people create passwords based on their spouse’s names, kids names or birthdays, a hobby, or a simple pattern, since those types of passwords are easy to remember. Unfortunately, they are also very easy for hackers to guess.

Create strong passwords:

  • Never use personal information such as your name, birthday, or spouse’s name. Personal information is often publicly available, which makes it much easier for someone to guess your password.
  • Use a longer password. Your password should be at least six characters long, and for extra security it should ideally be at least 12 characters (if the site allows it).
  • If you need to write down your passwords, keep them in a secure place. It’s even better if you encrypt your passwords, or just write down hints for them that others won’t be able to understand.
  • Don’t use the same password for each account. If someone does discover your password for one account, all of your other accounts will be vulnerable.
  • Try to include numbers, symbols, and both uppercase and lowercase letters (if the site allows it).
  • Avoid using words that can be found in the dictionary.
  • Random passwords are the strongest. For example, “m&t7T5$dAY”.
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Training and Business Unit Developer NETWORK CONFIGURATIONS
24Nov 2014

Getting familiar with keyboard shortcuts not only help you get the work done faster, but also more efficient.

Copy only active window to clipboard 

Normally, the Print Screen key copies the entire display (or two displays if you got them), ALT + Print Screen only copies the currently active window to the clipboard. Whether taking a screenshot to diagnose a problem, or just because you want to show something to a friend, this will come in handy.

Fix those little mistakes

Did you know you can undo almost any action? CTRL + Z is the ultimate hot key. But It doesn’t just apply to typing. If you accidentally delete or move a file, you can hit CTRL + Z to bring it right back to where it was. In Chrome and Firefox you can also undo closing a tab using CTRL + SHIFT + T.

Cycle through open windows

Pressing ALT+TAB allows you to cycle through currently open windows. This makes switching back and forth between running processes quick and painless. If you want a more stylish method of cycling through open programs, Windows + TAB will do the job for you.

Close the current program

Typing ALT + F4 will close the program that is running. This is useful as it saves you time moving your mouse over the “X” and clicking. People will often use this as a joke, telling you to press ALT + F4 to fix a problem. Don’t fall for it unless you want to close what you are doing.

Minimize all windows

Sometimes you have a bunch of stuff running, and you want it all to go away so you can get to the desktop. Simply pressing Windows + D will minimize everything you have up, which will save you some time pressing the minimize button for each window. It should be noted that Windows + M offers similar functionality, but there is no undoing, so Windows + D is a more favorable approach.

Open the task manager directly

If you want to bypass the interrupt that happens when pressing CTRL + ALT + DEL and jump right to the task manager, typing CTRL + Shift + ESC launches it directly.

Close the current window/tab

Tired of moving all the way to that X button? Press CTRL + W and the current window will close.

Bring up the system information window

This is so much quicker than digging this out the traditional way… Just press Windows + Pause/Break and the System Information panel will be ready to go. This might be the only use for the Pause/Break key you will ever find, so enjoy it!

Better multiple monitor control

There are several useful keyboard shortcuts for controlling open windows on multiple monitors. Pressing the Windows Key + Arrow Keys will cause a window to quickly snap to each side of either monitor. Alternatively, hitting Shift + Windows Key + Arrows will cause the window to jump to the other monitor. Lastly, pressing Windows + P will allow you to quickly set up a second display or projector.

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Keshnie Bhugwandin
Training and Business Unit Developer NETWORK CONFIGURATIONS
10Nov 2014

Do you watch Hollywood sci – fi movies? Have you always wondered how Computers in movies welcome their users by greeting them when they switched on their PC?

I bet that you too would want your pc to welcome you.

This is a very simple and easy trick to implement, and when you start your computer in front of your friends or colleagues, they will be amazed.

This works for Windows 7 and Windows 8.

Here is how to do this:

  • First open the Notepad.

 Windows 8 users can open it by :

  • On the Start screen, type: notepad
    Notepad will appear on the left of your screen
    Click Notepad to open it

Windows 7 users go to 

  • All>programs>Accessories>Notepad. 

Now copy one of options below into notepad…

Where it says user you can put your name.

Two options:

Option 1:

Set Sapi = Wscript.CreateObject(“SAPI.SpVoice”)

dim str

if hour(time) < 12 then
Sapi.speak “Good Morning User
else
if hour(time) > 12 then
if hour(time) > 16 then
Sapi.speak “Good Evening User
else
Sapi.speak “Good Afternoon User
end if
end if
end if

Or

Option 2:

You could use a plain code like this:

Dim speaks, speech
speaks=”Welcome to your PC, User
Set speech=CreateObject(“sapi.spvoice”)
speech.Speak speaks

  • Click on File Menu, Save As, select All Types in Save as Type option, and save the file as Welcome.vbs or “*.vbs”.
  • Copy the saved file.
  • Navigate to

C:\Users\{User-Name}\AppData\Roaming\Microsoft\Windows\Start Menu\Programs\Startup (in Windows 8, Windows 7 and Windows Vista) if C: is your System drive.

AppData is a hidden folder. So, you will need to select show hidden folders in Folder options to locate it.

  •  Paste the file.
  • Now when you switch your PC or Laptop on, you will have a personal welcome.

For best results, it is recommended to change sound scheme to No Sounds. You can change the sound scheme to No Sounds by following the steps:

  • In order to do this, go to control panel and switch it to the classic view.
  • Now after changing it to classic view you will find sounds option in it. Then double-click on it.
  • Now change the sound scheme to “No sounds”. If you wish to save your previous sound you can select the sound from the pop up window.
  • After changing it to No sound scheme click on okay button.

That’s it, now you can astonish your friends when you open your PC or laptop in front of them.

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Keshnie Bhugwandin
Training and Business Unit Developer NETWORK CONFIGURATIONS
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