28Aug 2017

Adobe PDF documents are one of the most commonly used file types today. You may already have Adobe Reader on your computer for viewing PDFs. One reason they’re so popular is that they can help to preserve document formatting, which means PDFs look exactly the same on any device. And unlike other file types, such as Microsoft Word documents, most PDFs are intended for viewing, not editing.

However, there may be times when you need to make small edits to PDF files, such as adding a comment or highlighting text. Or perhaps you need to combine separate PDFs into a single file. For example, you might want to combine your cover letter and resume into a single PDF to make sure they stay together. Adobe Reader doesn’t have any editing capabilities, and although Adobe does offer PDF editing software.

There are many free online tools you can use for simple PDF editing.


SmallPDF is really powerful tool that allows you to do just about everything with PDFs except direct editing. For example, you can upload multiple PDF files and then download a combined version as a single PDF file. You can also break up a larger PDF file into multiple documents, compress to make your PDF files smaller, and even convert a PDF to a Microsoft Word document (or vice versa).

01Aug 2017

There are lots of great hidden features tucked away in Microsoft Word that you probably don’t know about. From activating research tools, to changing the page color of documents to reduce eye strain, to easily capturing screenshots, here are three tricks that you will enjoy.

Research with Smart Lookup

Say you’re reading a document in Word and you stumble across a word or topic and you’re not entirely sure what it means. Smart Lookup is the answer.

  • Highlight the word > right-click on it > select Smart Lookup.
  • A pane is going to pop up on the right-hand side. First, you’ll see some great research links providing you with more information about the word. Over to the right, you’ll see the Define tab, which you can click on if you just want a definition of the term in question.

Tired eyes? Change the background of your documents to sepia

If you’re staring at Word docs all day and your eyes get tired, you’re not alone. That bright, glaring white background of Word can be tough to look at after a while.

  • You can switch the program to the more eye-friendly “Read Mode,” which allows you to change the page color.
  • Go up to View > Read Mode > View > Page Color > Sepia. We think you’ll find this easier on your eyes.

Make screenshots in a quick and easy way to insert into your Word doc

  • Just click on Insert > Screenshot. Word will show you the windows you currently have open on your desktop. Just choose the one you want and you can insert a screenshot of it into your document.
Source:- bettercloud
13Mar 2017

This is indeed a touchy subject for some core Outlook users but also quite a common request from the more casual Outlook users or home users who are familiar with emoji’s in other apps and on webpages.

Even though Outlook doesn’t offer native support for custom and colorful smileys, it is easy to set this up via AutoCorrect. This way, smileys will directly convert from their textual counterpart to an icon of your choice.

In fact, the built-in conversion of :-) to  is also done via AutoCorrect.

New emoji’s in Outlook 2016.

Adding new smileys, icons and logos to AutoCorrect

1. Create a new message.

2. Insert the image or symbol of choice either from disk, the web or from a symbol font such as Wingdings. (See the bottom of this guide for more info on this.)

3. Select the inserted image or symbol.

4. Open the AutoCorrect options dialog;

  • Outlook 2003 and previous (requires Word as your email editor)
    Tools-> AutoCorrect Options…
  • Outlook 2007
    Office logo at the top left corner-> Editor Options-> Proofing-> button AutoCorrect Options…
  • Outlook 2010, Outlook 2013 and Outlook 2016
    File-> Options-> Mail-> button: Spelling and Autocorrect…-> button: AutoCorrect Options…

5. Select the AutoCorrect tab.

6. Type your characters that should convert into this image in the “Replace” field.
For instance :-) or :-P.

7. Verify that the “With” option is set to “Formatted text”. You may not see your image in the box below it (this is a small bug in Outlook).

8. Click the button Add or Replace (in case the entry already exists).

9. In the list below, you’ll now see an entry for your typed characters. The asterisk (*) indicates that it will be replaced with an image.

10. Press OK until you’ve returned to your message.

After you’ve configured the emoticon, the next time that you want to insert it, simply type your emoticon in characters and it will be replaced with your image (you might need to press the Spacebar or ENTER afterwards for it to actually convert).

Via AutoCorrect you can replace Outlook’s dull emoticons will colorful new ones and add new ones of your own as well. (Due to a bug in Outlook/Word the image may not always show in the AutoCorrect dialog.)

Note 1: Outlook doesn’t offer support for animated gifs, but if the message is received by a mail client which does, the gif image will still animate.

Easy access to AutoCorrect options

When setting up your emoticons, quicker access to the AutoCorrect options dialog might be handy in Outlook 2007 and Outlook 2010. For this you can add the command to the Quick Access Toolbar (QAT).

Adding the AutoCorrect Options button to the QAT can significantly speed up the configuration of custom emoticons.

Backup your AutoCorrect entries

Once you’ve configured your custom emoticons, you might want to create a backup of them. To do this, make a copy of your normal.dot (Outlook 2003 and previous) or normalemail.dotm file when Outlook is closed (for Outlook 2003 and previous, Word needs to be closed as well).

You can find the file here;

  • Windows XP
    C:\Documents and Settings\%username%\Application Data\Microsoft\Templates\
  • Windows 10, Windows 8, Windows 7 and Windows Vista 
Source: https://www.msoutlook.info/question/598